Accounting Clerk
Vulcan Mechanical Services Vulcan Mechanical Services Hoover, AL Hoover, AL Full-time Full-time $21 - $24 an hour $21 - $24 an hour Job Title - Accounting Clerk Reports to:
Accounting Manager Vulcan Mechanical Services, Inc.
- Birmingham, AL Position
Summary:
This person will be part of the Headquarters Team, which is in Birmingham, AL.
This person will be responsible for assisting with the daily operations of the accounting Department and Human Resources with compliance and other administrative duties.
We currently have four office locations:
Birmingham, AL, Huntsville, AL, Montgomery, AL, and Chattanooga, TN.
This person and the accounting team provide support for all four locations.
This person will be involved with all the accounting and finance activities, systems, and reporting.
This individual will provide support to the accounting and operations staff to ensure a smooth and timely flow of information and accurate documentation.
They will work under the general supervision of the Accounting Manager following clearly defined procedures and policies.
Further, they must have an affinity for understanding systems and processes.
This position will report directly to the Accounting Manager.
Essential Duties This position performs bookkeeping and accounting activities and assists Human Resources.
Daily responsibilities include the following:
Accounting- Ensure all tasks in the following areas are performed timely and accurately.
Financial and reporting analysis - o Assist with the Linc month-end checklist by the 10th day of each month.
o Ensure financial reports are saved and analyzed monthly.
Accounts Receivable - o Ensure that cash receipts are applied timely and accurately.
Accounts Payable - o Ensure that accounts payable invoices are entered timely and accurately.
Billings - Ensure maintenance agreements are billed monthly with 100% accuracy; Ensure time and material invoices are billed weekly with 100% accuracy.
Balance Sheet Reconciliations - Reconcile all balance sheet accounts monthly.
Expense analysis and control - Process all approved employee expense reports.
Segregation of duties - Ensure that duties are segregated to minimize the risk of fraud.
General Responsibilities Confidentiality - Maintain confidentiality of all information encountered during the course of business.
Research - Conduct Research in specific areas as assigned by your manager.
Special projects - Provide support for any special projects as assigned by your manager.
Internal Relationships - Maintain internal relationships with Service Team; coordinate with all departments to assure proper and timely flow of data to the accounting department.
External Relations - Build rapport and productive working relationships with customers, vendors, and other outside agents.
Perform other duties as assigned.
Daily Work ACH and Check deposit system posting (up to 2 hours) Close Work Orders to prepare for billing Create Invoices to send to branches for approval Send to customer email and paper AP entry (To be Determined) allocated bills Weekly Run PPR reports and send to VP of Project Management weekly AR Aging reports run weekly and prioritize collections Monthly AR Statements 1st of the month Agreement Billings Special Projects - Provide support for any special projects as assigned by your manager.
These special projects, at the determination of your supervisor, may or may not become part of this position's primary responsibilities.
Minimum Requirements The ideal individual we are seeking has a working knowledge of GAAP accounting.
They should possess the following character traits:
With accounting or finance experience, three plus years of working in bookkeeping.
Ability to follow verbal and written instructions.
Excellent organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to type at least 35 words per minute.
Knowledge of office practices and clerical / accounting procedures.
Proficient in Microsoft Office Suite or similar software.
Accounting or Finance Degree or equivalent experience.
Our Company Vulcan Mechanical Services, Inc.
is a BCTS Member Company based in Birmingham, Alabama.
BCTS Companies have been providing commercial and industrial with businesses innovative products and service solutions for more than 125 years.
We are a proud member of the Linc Franchise network and use the Linc System which emphasizes a predictive and preventative maintenance approach.
Website:
www.
vulcanac.
com Job Type:
Full-time Pay:
$21.
00 / hour to $24.
00 / based upon experience
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Work Schedule:
8-hour shift Monday to Friday In person / office (not remote) Supplemental Pay:
Bonus Pay COVID-19 considerations:
COVID-19 Vulcan Mechanical Services remains your dedicated facility solutions provider during the COVID-19 pandemic.
Visit our COVID-19 Resources Ability to commute/relocate:
Birmingham, AL 35244:
Reliably commute or planning to relocate before starting work (Required) Education:
Accounting degree preferred but not required.
Experience:
Accounting or Finance degree preferred but not required OR equal experience- 3 plus years of working in accounting or bookkeeping.
License/Certification:
N/A Work Location:
One location (Birmingham, AL) Job Type:
Full-time Pay:
$21.
00 - $24.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Application Question(s):
How many years of HR experience do you have Education:
Bachelor's (Preferred)
Experience:
Accounting/Finance:
3 years (Required) Microsoft Office Suite:
3 years (Required) Bookkeeping:
3 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Accounting Manager Vulcan Mechanical Services, Inc.
- Birmingham, AL Position
Summary:
This person will be part of the Headquarters Team, which is in Birmingham, AL.
This person will be responsible for assisting with the daily operations of the accounting Department and Human Resources with compliance and other administrative duties.
We currently have four office locations:
Birmingham, AL, Huntsville, AL, Montgomery, AL, and Chattanooga, TN.
This person and the accounting team provide support for all four locations.
This person will be involved with all the accounting and finance activities, systems, and reporting.
This individual will provide support to the accounting and operations staff to ensure a smooth and timely flow of information and accurate documentation.
They will work under the general supervision of the Accounting Manager following clearly defined procedures and policies.
Further, they must have an affinity for understanding systems and processes.
This position will report directly to the Accounting Manager.
Essential Duties This position performs bookkeeping and accounting activities and assists Human Resources.
Daily responsibilities include the following:
Accounting- Ensure all tasks in the following areas are performed timely and accurately.
Financial and reporting analysis - o Assist with the Linc month-end checklist by the 10th day of each month.
o Ensure financial reports are saved and analyzed monthly.
Accounts Receivable - o Ensure that cash receipts are applied timely and accurately.
Accounts Payable - o Ensure that accounts payable invoices are entered timely and accurately.
Billings - Ensure maintenance agreements are billed monthly with 100% accuracy; Ensure time and material invoices are billed weekly with 100% accuracy.
Balance Sheet Reconciliations - Reconcile all balance sheet accounts monthly.
Expense analysis and control - Process all approved employee expense reports.
Segregation of duties - Ensure that duties are segregated to minimize the risk of fraud.
General Responsibilities Confidentiality - Maintain confidentiality of all information encountered during the course of business.
Research - Conduct Research in specific areas as assigned by your manager.
Special projects - Provide support for any special projects as assigned by your manager.
Internal Relationships - Maintain internal relationships with Service Team; coordinate with all departments to assure proper and timely flow of data to the accounting department.
External Relations - Build rapport and productive working relationships with customers, vendors, and other outside agents.
Perform other duties as assigned.
Daily Work ACH and Check deposit system posting (up to 2 hours) Close Work Orders to prepare for billing Create Invoices to send to branches for approval Send to customer email and paper AP entry (To be Determined) allocated bills Weekly Run PPR reports and send to VP of Project Management weekly AR Aging reports run weekly and prioritize collections Monthly AR Statements 1st of the month Agreement Billings Special Projects - Provide support for any special projects as assigned by your manager.
These special projects, at the determination of your supervisor, may or may not become part of this position's primary responsibilities.
Minimum Requirements The ideal individual we are seeking has a working knowledge of GAAP accounting.
They should possess the following character traits:
With accounting or finance experience, three plus years of working in bookkeeping.
Ability to follow verbal and written instructions.
Excellent organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to type at least 35 words per minute.
Knowledge of office practices and clerical / accounting procedures.
Proficient in Microsoft Office Suite or similar software.
Accounting or Finance Degree or equivalent experience.
Our Company Vulcan Mechanical Services, Inc.
is a BCTS Member Company based in Birmingham, Alabama.
BCTS Companies have been providing commercial and industrial with businesses innovative products and service solutions for more than 125 years.
We are a proud member of the Linc Franchise network and use the Linc System which emphasizes a predictive and preventative maintenance approach.
Website:
www.
vulcanac.
com Job Type:
Full-time Pay:
$21.
00 / hour to $24.
00 / based upon experience
Benefits:
401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Work Schedule:
8-hour shift Monday to Friday In person / office (not remote) Supplemental Pay:
Bonus Pay COVID-19 considerations:
COVID-19 Vulcan Mechanical Services remains your dedicated facility solutions provider during the COVID-19 pandemic.
Visit our COVID-19 Resources Ability to commute/relocate:
Birmingham, AL 35244:
Reliably commute or planning to relocate before starting work (Required) Education:
Accounting degree preferred but not required.
Experience:
Accounting or Finance degree preferred but not required OR equal experience- 3 plus years of working in accounting or bookkeeping.
License/Certification:
N/A Work Location:
One location (Birmingham, AL) Job Type:
Full-time Pay:
$21.
00 - $24.
00 per hour Expected hours:
40 per week
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance Schedule:
8 hour shift Monday to Friday Application Question(s):
How many years of HR experience do you have Education:
Bachelor's (Preferred)
Experience:
Accounting/Finance:
3 years (Required) Microsoft Office Suite:
3 years (Required) Bookkeeping:
3 years (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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