Budget analyst

Company Name:
Department of Defense - Dept. of the Air Force
EQUAL EMPLOYMENT OPPORTUNITY: All qualified applicants will receive consideration for merit promotion or appointment without regard to age, race, religion, color, sex, national origin, political affiliation or any other non-merit factor.
The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your States and your community!
This position is located in the Maintenance Group of an Air National Guard (ANG) flying Wing. The primary purpose of this position is to serve as the Budget Analyst for the Maintenance Group, accomplishing budget formulations, trend analysis, and execution evaluations of all Maintenance Group funding requirements. In addition to managing the Group's annual operations budgets, this position evaluates and manages the Wing's Aviation Petroleum, Oil & Lubrication (AVPOL) program. Serves as the Wing Refueling Document Control Officer (WRDCO) and as the Unit's Flying Hour Program Fund Manager; while also providing support to the supply functions within the Group.
Must be U.S. Citizen. Must maintain AL Air Guard Membership for continued employment. Minimum Military Rank: TSgt; Maximum Military Rank: MSgt Compatible Military Assignment: AFSC: 2AXXX, 2RXXX, 2WXXX Must possess or be able to obtain Security Clearance. Direct Deposit/Electronic Funds Transfer is mandatory.
ALABAMA AIR NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted position that requires membership in a compatible military assignment in the Alabama Air National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted position constitutes concurrence with these requirements as a condition of employment. Applicants who are not currently a member of the Alabama Air National Guard must be eligible for immediate membership and employment in the Alabama Air National Guard in the military grade listed in this announcement.
AREA 1 : All permanent Alabama Air National Guard civilian excepted technicians currently employed.
AREA 2: All Drill Status/M-Day members of the Alabama Air National Guard.
AREA 3: All U.S. citizens eligible for membership in the Alabama Air National Guard.
1. Budget Analysis Responsibilities.
a) Formulates annual maintenance operating budgets for incorporation into the overall Wing's annual financial plan. Analyzes budget needs for all Maintenance Group production squadrons, flights, and sections taking into consideration the interrelationships of all Group programs, activities, and special functions. Evaluates trends and operating costs which are used in projecting future commitments and obligations. Analyze completeness, accuracy, and reasonableness of all Maintenance Group operating budgetary information.
b) Develops and issues guidance to, and coordinates with maintenance production squadron chiefs in the development of quarterly and annual maintenance operating budgets and budget estimates. Reviews, edits and consolidates maintenance operating budget estimates to ensure compliance with rules, regulations, and procedures. Prepares or edits narrative justifications for projected funding needs and submits to the Wing Budget Office.
c) Reviews annual funding allocations received from the Wing Budget Office in conjunction with all Maintenance Group quarterly funding needs to ensure funding allocations are adequate to meet all projected requirements. Analyzes funding shortfalls and develops recommended programming changes/modifications to be presented to the Group Commander for approval. Prepares, justifies, and submits unfunded and unprogrammed requirements through the Maintenance Group Commander to the Financial Management Board.
d) Monitors the use and rate of expenditure of all Group operating funds through continuing dialogue with all squadron chiefs and review of written documents and records. Develops, performs and monitors internal control programs and procedures to identify potential over or under-obligations of maintenance operating funds. Prepares input on recommendations on internal control adjustments to the Maintenance Group Commander and Wing Budget Office.
e) Gathers and analyzes budgetary data to prepare a variety of recurring and nonrecurring maintenance operating budget related reports required by the Wing Budget Office as well as National Guard Bureau (NGB), major commands (MAJCOM), Air Force maintenance and funding offices. Applies accounting principles ensuring that all ledgers and documents are properly reconciled. Responsible for monthly and quarterly input of reports to the Base Budget Analyst, ensuring the accuracy of combined reports to higher headquarters.
2. WRDCO and AVPOL Program Responsibilities. Prepares and executes the annual AVPOL budget and tracks the obligation rate. Serves as the primary point of contact for projecting AVPOL funding requirements. Monitors fund expenditures to determine the rates of usage against command standards. Ensures the accuracy of billing conducted within the scope of the AVPOL program. Reconciles Defense Energy Support Center (DESC) interfund-billing/AirCard transactions with the AVPOL Data Management System. Researches and resolves any erroneous interfund billing issues. Inspects and audits AVPOL documentation. Prepares AVPOL status report to track the status of funds, flying hour cost and fuel consumption rate and reports the data to the Wing Staff, to include the Financial Management Board and Flying Hour Working Group.
3. Supply Support Responsibilities. Identifies and validates requisitions from base organizations for the non-stock listed, sole source or technical order (T.O.) directed flying hour goods or services. Routinely coordinates with the Base Contracting Office, National Guard Bureau (NGB), DOD Logistics Centers and commercial sources to identify the source of supply being most advantageous to the Government. Coordinates the movement of assets into and out of Wing maintenance organizations. On a daily basis maintains a continuing dialogue with managers from Maintenance Production, Life Support, Maintenance Group, Operations Group, Logistics Readiness Squadron and Finance, in order to provide objective data and analysis for production and management decisions.
4. Performs other duties as assigned
EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the specialized experience listed below; Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANY ANNOUNCEMENT OR THE POSITION DESCRIPTION.
GENERAL EXPERIENCE: Experience in administrative, professional, technical, or other responsible work that utilizes knowledge of management principles and practices. Experience analyzing problems, drawing logical conclusions, and communicating effectively with others. Experience using computer and automation systems.
SPECIALIZED EXPERIENCE: Must have at least 24 months experience, education, or training in budget methods and operating procedures. Experience in comparing figures in relationships between program plans and budgetary data; monitoring and tracking of obligations and expenditures; and expressing thoughts in a logical written format.
Knowledge of budgetary policies, precedents, procedures and regulations issued by the Department of the Air Force, the Air National Guard, the National Guard Bureau and the assigned Wing which apply to all phases of the budget process (i.e. formulation, justification, and execution) for the maintenance operating budgeting programs and activities.
Skill in applying the principles, practices, and methods of budget execution to determine whether funds are being obligated and expended in accordance with goals and objectives of the annual financial plan.
Skill in identifying, analyzing, and developing alternative funding solutions within the authorized budget allocations.
Detailed and practical knowledge of the goals, objectives, work force composition, work methods and functions of the Wing maintenance programs served, sufficient to enable the incumbent to determine whether requests for funds and expenditures are proper, necessary and timely.
Knowledge of the installation accounting system and related documents to locate and analyze data pertaining to the budget documents. Skill in applying basic accounting principles to reconcile all funding related ledgers and documents.
Skill in analytical reasoning and ability to apply that skill to the identification, analysis, and conceptualization of budgeting problems and development of alternative solutions.
Skill in identifying, categorizing, and analyzing quantitative data in order to relate the effects of changes in funding levels to equipment purchases, personnel staffing levels, travel and maintenance.
Knowledge of and skill in applying basic accounting principles to reconcile all funding related ledgers and documents.
Comprehensive knowledge of AVPOL program to track and validate off-station refueling and ground service billings, as well as work with the POL flight to review and validate fuel transactions on and off station, ensuring that transactions are posted accurately and on time.
Applies a practical knowledge of ANG and unit level plans and scheduling, logistics, financial management, aircraft maintenance and supply procedures, policies and regulations to carry out assignments.
Comprehensive knowledge of ANG and unit level planning and scheduling, maintenance, financial management and supply functions.
Comprehensive knowledge of ANG and unit level planning and scheduling, maintenance, financial management, governing supply regulations, policies, procedures and instructions and various Air Force (AF) supply systems such as Standard Base Supply System (SBSS) to advise on issues encountered in the ordering and receiving of parts (either from a Depot or secondary contracted provider) through the unit's supply operation.
Knowledge of various AF supply operations and maintenance program requirements and the ability to apply established supply policies, regulations, and procedures to support local supply activities and to ensure supply support for maintenance, production, and repair of weapon systems.
Knowledge to conduct extensive and exhaustive searches for required information for complex supply transactions.
Skill in using Information system software packages for the retrieval and analysis of maintenance, supply and budgetary data on assigned weapons systems.
Substitution of Education for Specialized Experience: Successful completion of undergraduate study in an accredited college or university at the rate of 30 semester hours for 12 months of experience. TRANSCRIPTS ARE REQUIRED IF USING EDUCATION AS SUBSTITUTION FOR SPECIALIZED EXPERIENCE.
COMPATIBILITY REQUIREMENTS: All applications will be considered regardless of AFSC. Incumbent will be required to be assigned to and qualify in a compatible military position. The selected individual may be required to attend formal technical school training in a military status.
Compatible Military Assignment: AFSC: 2AXXX, 2RXXX, 2WXXX Applicants do not have to possess this AFSC to be certified as qualified.
Minimum Military Rank/Grade: TSgt
Maximum Military Rank/Grade: MSgt Individuals exceeding the maximum military grade are required to submit a letter along with resume agreeing to a military demotion if selected. This statement of understanding is required for basic qualification. Other Requirements: For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license for the state in which they live or are principally employed.
This position requires a Secret security clearance. The applicant must possess or be able to obtain a clearance within one year of appointment.
PLEASE DO NOT SEND/FAX/COURIER/EMAIL ANY APPLICATIONS OR RESUMES TO THE ALABAMA NATIONAL GUARD HUMAN RESOURCES OFFICE. To be considered for this position, you must apply on-line or fax your application to the fax number listed on this announcement with the prescribed Cover Letter. The Human Resources Office can only process materials received through USA Jobs. Once the application process is complete, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills and abilities required of this position. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating.
To apply for this position, you must provide both of the following parts:
1. Your responses to the Qualifications Questionnaire, and
2. Your resume and any other documents specified in the Required Documents section of this job announcement.
Option A: Online Qualifications Questionnaire. Tips for using the Online Qualifications Questionnaire:
You must click both Finish and Submit when you are done. Your Online Qualifications Questionnaire is not processed - and your r sum is not attached - until you click the Submit button, even if USAJOBS says it sent your r sum .
You can upload or fax supporting documents after you Submit the Online Qualifications Questionnaire.
You must complete the entire process by 12:00 a.m. (midnight) Eastern Standard Time of the closing date -- Friday, September 19, 2014 To make sure everything you submitted is successfully received, follow these steps:
1. Go to and log in using the box on the right hand side of the page.
2. Click the radio button for this Vacancy Identification Number: 1195601. Click Select a Vacancy.
3. Verify that all of your documents appear on the table with a status of Processed.
You can save your work and come back later. Just click both Save and Logout. (When you want to return, go to and log in using the box on the right hand side of the page.)
If you Submit more than one Qualifications Questionnaire for this position, the most recent one Submitted is the one that is used. Therefore, it is important for you to complete it in its entirety.
To begin your Online Qualifications Questionnaire, choose one of these options:
If your r sum is going to come from the USAJOBS Resume Builder, you begin the process by clicking the Apply Online button near the bottom of this page. Your r sum will be attached only to the Online Qualifications Questionnaire you complete and Submit from this session, not to any Questionnaires you may already have Saved or Submitted.
If your r sum is going to be one you prepared outside of USAJOBS R sum Builder, click this link to begin the process: TAG:Online Questionnaire.
Option B: Paper Qualifications Questionnaire. If it is not practical for you to use the Online Qualifications Questionnaire, you can write your answers on paper. Follow these steps:
1. You can print a copy of this job announcement so that you can read the questions offline.
2. Obtain and print a copy of the OPM Form 1203-FX, which you will use to provide your answers. You can obtain the form at this URL or by calling USAJOBS by Phone at - after the introduction, press 1, and listen for instructions.
3. You may submit the Form 1203-FX, resume, and any supporting documents by fax.
If you are faxing a Form 1203-FX, you do not need a separate cover sheet. Simply make sure the Form 1203-FX is on top of any other documents you are faxing. If you are faxing any documents without the Form 1203-FX on top, always use the official cover sheet which is here -- -- and be sure to fill it out completely and clearly. The fax number is . Feed all documents into your fax machine top first so that we receive them right-side up.
For this job announcement, the following documents are required:
Current Resume (list your duties/responsibilities related to the qualifying experience listed above)

Qualification Questionnaire (On-line or OPM Form 1203-FX)

Transcripts (Required if using education to substitute for experience)Your document(s) can be submitted electronically using the document upload process or by fax. Please ensure that your resume contains your full name, address, phone and at least your last four digits of your social security number.
Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. After a review of your complete application is made you will be notified of your rating and or referral to the hiring official. If further evaluation or interviews are required you will be contacted.
Instructions for completing the OPM 1203-FX If you are applying to this announcement by completing the OPM 1203-FX form instead of using the Online Application method, please use the following step-by-step instructions as a guide to filling out the required questionnaire. You will need to print the vacancy announcement and refer to it as you answer the questions. You may omit any optional information; however, you must provide responses to all required questions. Be sure to double check your application before submission.
The following Web addresses are provided for your reference to explore the major benefits offered to most Federal employees.
Main site for new federal employees:
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Health Insurance: The FEHB Program offers over 100 optional plans. For additional information visit:
Leave: Most Federal employees earn both annual and sick leave. For additional information visit:
Life Insurance: The FEGLI Program offers Basic Life Insurance plus three types of optional insurance, for additional information visit:
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Retirement Program: Almost all new employees are automatically covered by the Federal Employees Retirement System (FERS). FERS is a three-tiered retirement plan. The three tiers are: Social Security Benefits, Basic Benefit Plan, Thrift Savings Plan. For additional information visit:
If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

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