Administrative Assistant
Job Title:
Administrative Assistant Department:
Administration, Facilities & Secretarial Country:
United States of America State/Province:
Alabama City:
Birmingham Full/Part Time:
Full time Job
Summary:
Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.
Job Description:
Key
Responsibilities:
o Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
o Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
o Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.
o Develop reports, memos, letters, etc.
, and compose, critique and edit correspondence.
o Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
o Maintain computer files and logs for presentation materials, memos, letters, and reports.
o Respond to or follow up on inquiries regarding the customer's policies and procedures.
o Maintain schedule of events and/or deliveries.
o Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
o Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.
o Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.
o Assist senior managers and office staff with day-to-day projects as required.
o Welcome and orient new administrative staff.
o Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.
Qualifications:
Minimum Qualification:
High School Diploma or GED Equivalent with 2 or more years of professional experience.
Preferred Qualification:
Associates Degree in Business Management or Communication Ability to type quickly and accurately Communication skills Computer skills with Microsoft programs Data entry experience Detail oriented Experience in an administrative role Experience prioritizing and coordinating schedules Experience working in a fast-paced environment File management Self-motivated.
Education:
Associates:
Business Administration/Management, Associates:
Business Communications, GED (Required), High School (Required) Work
Experience:
Business Administration, Clerical/Administrative, Communications Job Opening ID:
00396377 Administrative Assistant (Open) This job description has been designed to indicate the general nature and level of work performed by employees within this classification.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary:
$8.
36 - $12.
84.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative Assistant Department:
Administration, Facilities & Secretarial Country:
United States of America State/Province:
Alabama City:
Birmingham Full/Part Time:
Full time Job
Summary:
Under routine supervision, this position provides administrative support and coordinates activities for a large or specialized department or group of professionals.
Job Description:
Key
Responsibilities:
o Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
o Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
o Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday) with potential to train others.
o Develop reports, memos, letters, etc.
, and compose, critique and edit correspondence.
o Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
o Maintain computer files and logs for presentation materials, memos, letters, and reports.
o Respond to or follow up on inquiries regarding the customer's policies and procedures.
o Maintain schedule of events and/or deliveries.
o Implement office procedures and protocols in accordance with organizational policies; determine project priorities and delegate as needed.
o Maintain master calendar and communications board, including all special events, organization meetings and any functions involving office personnel.
o Maintain office files and manage processes for document storage, both on and off-site, handling and distribution of incoming and outgoing mails.
o Assist senior managers and office staff with day-to-day projects as required.
o Welcome and orient new administrative staff.
o Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.
Qualifications:
Minimum Qualification:
High School Diploma or GED Equivalent with 2 or more years of professional experience.
Preferred Qualification:
Associates Degree in Business Management or Communication Ability to type quickly and accurately Communication skills Computer skills with Microsoft programs Data entry experience Detail oriented Experience in an administrative role Experience prioritizing and coordinating schedules Experience working in a fast-paced environment File management Self-motivated.
Education:
Associates:
Business Administration/Management, Associates:
Business Communications, GED (Required), High School (Required) Work
Experience:
Business Administration, Clerical/Administrative, Communications Job Opening ID:
00396377 Administrative Assistant (Open) This job description has been designed to indicate the general nature and level of work performed by employees within this classification.
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary:
$8.
36 - $12.
84.
Estimated Salary: $20 to $28 per hour based on qualifications.
|
|
 | |
