Administrative Assistant

 Jan Hirsch


1307 Bristol Manor, Birmingham, AL 35242

Cell: 972-358-6399



Executive Assistant skilled at multi-tasking and maintaining a strong attention to detail. Employs

professionalism and superior communication skills to meet client and company needs.

Since leaving Kelli's in July 2015 and moving to Birmingham, AL, has been self-employed

building E-commerce sites for retailers from home office.



Microsoft Office proficiency                                      Strong problem solver
Articulate and well-spoken                                       Excellent grammar and punctuation skills
Time management                                                     Customer service-oriented
Professional and mature                                           Meeting planning
Self-starter                                                                    Baker extraordinaire!



Executive Assistant, 03/2002 to 07/2016 

Kelli's Gift Shop Suppliers - Carrollton, TX 

Largest wholesale distributor to hospital gift shops through US and Canada.

Managed Ecommerce website responsible for $12M annual sales
Collaborated with Managers on planning and implementing company events such as Client
Open Houses (50-60 buyers participated) and Sales Summit (8-10 outside sales reps

Built spreadsheets in Excel; correspondence in Word; mass email distribution in Outlook;
training presentations in PowerPoint; sales reports in Crystal Reports
Purchased office supplies & computer equipment for 90+ employees
Handled building complaints and brought in outside service providers as needed
Edited flyers and catalogs for Graphics Department
Troubleshooting for hardware and software issues company-wide

Partner Marketing Assistant, 01/2000 to 06/2001

Pervasive Software - Austin, TX

Database management systems, extract, transform and load tools

Initiated and created e-newsletter, Pervasive Pearls, resulting in Partners' increased
knowledge of products
Successfully pioneered annual Executive Partner Conference, bringing 19 partner
executives to Austin to meet with executive team

Assisted in creation and development of training programs including web-based seminars

and pre-conference training, attracting over 300 partners (from zero), increasing product
knowledge and cementing relationships

 Executive Assistant, 10/1994 to 01/2000

BMC Software - Houston, TX

BMC Software is an American technology company that produces software and services that
assist businesses in moving to digital operations.

Served as Executive Assistant to the Director Product Marketing and team of senior
product managers

Organized partner chili cook-off with more than 750 participating tasters, enhancing

relationships with new company partners

Prepared presentations in PowerPoint, spreadsheets with Excel, memos and reports in

Word, emails and calendars using Outlook

Planned and coordinated meetings, calls, travel, award and celebratory luncheons
and dinners, and conference calls

Open, read, and responded to routine letters
Created and maintained computer- and paper-based filing and organization systems for records, reports and documents



Developed first E-commerce site at Kelli's Gift Shop Suppliers and managed it to a $12M annual


Formally recognized for stellar performance with Vice President's Award at BMC Software


Nominated for Entrepreneur of the Year for creating newsletter and developing training

programs at Pervasive Software



Bachelor of Arts: Elementary Education

McNeese State University - Lake Charles, LA



  • ID#: 114902
  • Location: Birmingham, AL , 35242

Don't Be Fooled

  • When selling, do not put your home address in your ad.
  • To avoid scams, buy and sell with people you can meet locally, in person.
  • When meeting with someone you don't know, meet in a public place. If that's not possible, have a buddy with you. Also, carry a cell phone; if you feel unsafe, you can call a trusted friend, and stay on the line.
  • Never give out financial or private information like account numbers, PayPal login, or social security number.
  • If an offer sounds too good to be true, it is. Walk away!

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